Document Guidelines
Welcome to the official Document Guidelines for Burger Kingdom. This policy outlines the rules and regulations for creating, storing, distributing, and managing documents within our organization. Thes
1. Document Creation Authority
Only members of Senior Management or higher are authorized to create official documents for Burger Kingdom. Documents created by individuals below this rank, including team leaders and department members, are considered invalid and will not be recognized for any official purpose.
Important: Creating counterfeit or unauthorized documents may result in disciplinary action, including a permanent ban from the Burger Kingdom community and Discord server.
2. Document Storage Protocol
All official Burger Kingdom documents must be stored in the appropriate departmental shared drive. Acceptable storage platforms include:
Google Drive
Microsoft SharePoint
If a new SharePoint drive is required, Senior Management must contact the Executive Officer directly for setup.
Note: Files stored outside these authorized platforms (e.g., local files or personal cloud accounts) must be destroyed immediately. Failure to comply with this protocol may result in disciplinary action, including termination of employment.
3. Copyright Assignment
By creating a document using Burger Kingdom templates, you automatically assign the copyright to Burger Kingdom. This ensures that all intellectual property created for the group is legally protected and owned by Burger Kingdom.
4. Document Approval Process
All documents, including those branded with the Burger Kingdom logo or associated designs (e.g., forms, Word documents, presentations), must receive direct approval from Executive Management before use or distribution.
Key Points:
Unauthorized copies of branded documents (direct, paraphrased, or printed) must be reported to the Executive Management team immediately.
Documents must not be shared or utilized until formal approval is granted.
Non-compliance may result in disciplinary action due to potential risks to operational security and brand integrity.
5. Confidentiality Requirements
Documents intended for management use must remain within a confidentiality bubble. This means they should not be shared with individuals outside the designated management team unless explicit permission is granted by Executive Management.
Examples of Confidential Documents:
Internal policies and procedures.
Strategic plans and communications.
Staff-related codes and protocols.
Sharing confidential documents without authorization may lead to disciplinary action.
6. Access Permissions
To prevent unauthorized access or copying, all documents must have appropriate access permissions:
On Google Drive, set documents to either:
Restricted (access granted only to specific individuals).
"Burger Kingdom - Anyone in this group can find and view."
Adjust download permissions under Share → Settings → "Viewers and commenters can see the option to download, print, and copy." Enable or disable this option as appropriate.
7. Document Approval Hierarchy
Departmental Use: Documents intended for internal departmental use may be approved by any member of Executive Management.
External Distribution: Documents intended for distribution outside the department must receive direct approval from the Executive Officer.
Non-compliance with these approval procedures will result in sanctions.
8. Use of Document Templates
All documents must adhere to the standardized Burger Kingdom Document Template. This ensures consistency and upholds quality standards across the group.
How to Access the Template: Search for "Burger Kingdom Document Template" on our Google Drive. Proper usage of this template is mandatory for all document creation activities.
9. Compliance and Enforcement
Failure to comply with any part of this policy may result in disciplinary action, up to and including a permanent ban from the Burger Kingdom community.
Key Points:
Burger Kingdom reserves the right to modify this policy at any time.
Management will be notified of changes through official communication channels on our Discord server.
Compliance with these terms is mandatory for all members.
10. Conclusion
This policy ensures that all documents created for Burger Kingdom are professional, secure, and aligned with our brand standards. By following these guidelines, you help protect the integrity and reputation of our kingdom.
If you have any questions or need clarification, please contact your manager or the Executive Management team. Together, let’s keep Burger Kingdom running smoothly and professionally!
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